Use the following procedure to add an inventory item condition:
1. Select Room Inspection > Inventory > Inventory Item Conditions from the Setup > Maintenance menu. The Conditions page is displayed.
2. Click Add. A new row is displayed at the bottom of the grid.
3. Enter information in the fields provided.
•*Display Name: Enter an item display name (for example, Factory New). This information will display on the Room Inspection page and on reports.
•Description: Enter a description of the inventory item condition (for example, Straight From the Factory).
•*Abbreviation: Enter an abbreviation of the inventory item condition (for example, New).
•*Display Order: Indicate the order in which the inventory item condition should display.
•Initial: To make this condition the default selection when a new asset is created, check the Initial check box.
•*Active: Specify whether the inventory item condition is active by selecting Yes or No from the drop-down list.
•*Require Follow Up: Check this check box to specify whether follow up is required on this inventory item condition. For example, an inventory item assigned a Damaged condition would require follow up to verify that the damage had been repaired.
Note: The read-only In Use column provides information about whether the inventory item condition is used in one or more room inspections and is not applicable when you are adding a new inventory item condition.
•To add an indication that the condition can be used for billing purposes, check the Billable check box. The Billable setting is not tied to charges via the Financial Transactions module; however, it can be used as a visual indicator that the condition can be used for generating charges during a room inspection.
4. Click Save. The Inventory item condition successfully added message is displayed.